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Marketing and Communications Assistant

Posting Details

Position Information

Posting Number S000246
Position Title Marketing and Communications Assistant
Department Marketing & Communications
Division Institutional Advancement
Supervisor Title Assistant Vice President for External Affairs
Status Full Time Regular
Position Summary

North Central College’s Office of Marketing and Communications is a creatively minded office focused on forwarding the message about an institution on the move in the higher education marketplace. Aside from being a creative, organized individual, the marketing and communications assistant is responsible for providing administrative and related support of the office of marketing and communications and the assistant vice president for external affairs while assisting with disseminating information about the College, its people and its programs through various communications channels and publications to further a positive public understanding of the College’s overall mission. The marketing and communications assistant is also responsible for building slide presentations (using Keynote and PowerPoint), maintaining the College’s digital photography library, scheduling photography sessions, scheduling the marketing and communications student worker team, managing the College’s stationary, business card and nametag ordering process and assisting with maintenance of the College’s website.

Description of Key Responsibilities

1. Provide administrative support to the Office of Marketing and Communications and the assistant vice president for external affairs. Greet callers and visitors, provide assistance, refer to others and take and relay messages as appropriate. Coordinate office routine, create and maintain files, both hard-copy and computer-based. Produce professionally formatted and error-free documents, based on drafts prepared by others or self, using the Microsoft Office Suite.
2. Create slide presentations (often data driven) using PowerPoint and Keynote and ensuring College brand continuity.

3. Provide backup graphic design support using the Adobe Creative Suite, maintain the College’s digital photography library and schedule campus photography in collaboration with the directors in marketing and communications. Provide assistance with updating the College’s website.

4. Arrange for the distribution of communication (letters, email correspondence) to the College’s neighbors as directed by the assistant vice president for external affairs.

5. Coordinate student worker schedules and oversee the marketing/communications student worker hiring process.

6. Maintain the first floor display cases in Old Main, update the distinguished speakers/performers photo display in Old Main and continuously update the fine arts photo displays in the Wentz Concert Hall and Fine Arts Center.

7. Coordinate the annual stationery order, working with the College’s director of marketing, graphic designer and the selected printer to ensure accurate printing and timely delivery. Order business cards, folders, mailing labels and note cards for the campus community.

8. Maintain office supplies inventory using the College purchasing system as appropriate. Maintain newspaper and publication subscriptions in collaboration with the assistant vice president for external affairs.

9. Prepare purchase orders and check requests as needed. Match packing slips with invoices. Produce monthly budget transfer requests. In collaboration with the assistant vice president for external affairs and the director of marketing, review and monitor budgets on a daily basis.

10. Manage special projects as directed by the assistant vice president for external affairs.

11. Perform other related duties and tasks as appropriately assigned.

Required Knowledge, Skills and Abilities

1. Provide administrative support to the Office of Marketing and Communications and the assistant vice president for external affairs. Greet callers and visitors, provide assistance, refer to others and take and relay messages as appropriate. Coordinate office routine, create and maintain files, both hard-copy and computer-based. Produce professionally formatted and error-free documents, based on drafts prepared by others or self, using the Microsoft Office Suite.
2. Create slide presentations (often data driven) using PowerPoint and Keynote and ensuring College brand continuity.

3. Maintain the College’s digital photography library, schedule strategic campus photography in collaboration with the directors in marketing and communications and manage photo sessions accordingly. Provide assistance with updating the College’s website.

4. Arrange for the distribution of communication (letters, email correspondence) to the College’s neighbors as directed by the assistant vice president for external affairs.

5. Coordinate student worker schedules and oversee the marketing/communications student worker hiring process.

6. Coordinate the annual stationery order, working with the College’s director of marketing, graphic designer and the selected printer to ensure accurate printing and timely delivery. Order business cards, folders, mailing labels and note cards for the campus community.

7. Maintain office supplies inventory using the College purchasing system as appropriate. Maintain newspaper and publication subscriptions in collaboration with the assistant vice president for external affairs. Maintain essential marketing and communications equipment including cameras, lenses, tripods and memory cards.

8. Prepare purchase orders and check requests as needed. Match packing slips with invoices. Produce monthly budget transfer requests. In collaboration with the assistant vice president for external affairs and the director of marketing, review and monitor budgets on a daily basis.

9. Manage special projects as directed by the assistant vice president for external affairs.

10. Perform other related duties and tasks as appropriately assigned.

Distinguishing Characteristics

The Office of Marketing and Communications is responsible for planning and implementing a comprehensive marketing and communications plan to promote the College’s overall mission and goals to target markets including prospective students and parents, alumni, donors, the Naperville community and the College’s neighbors. The day-to-day activities can be unpredictable, and many tasks are deadline- driven. The person in this position will greet, assist, and work closely with individuals both on and off campus, on the telephone, and in person. Interpersonal skills of the highest order and the ability to keep several projects on track simultaneously are essential.

The person in this position is an integral member of the staff, and as such must be flexible and able to work cooperatively with others, often with little direct supervision.

Education/Training

A bachelor’s degree is required.

Experience

At least two years of experience in a position involving office operation, including computer applications, proficiency in presentation software (Keynote, PowerPoint) and the Microsoft Office Suite, spreadsheets and database management, and a keen sense of operational logistics and project management (applicable to photo shoots, marketing and communications discovery sessions and event support). Writing and editing experience is a plus.

Licenses or Certifications
Is This a Temporary Position? No
Employment Conditions

An offer of employment is contingent upon successful completion of the College’s background screening process.

Number of Vacancies 1

Posting Detail Information

EEO Statement

North Central College is an Equal Opportunity Employer committed to increasing the diversity of our workforce. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources. Determinations for reasonable accommodation will be made on a case-by-case basis.

Close Date
Open Until Filled Yes
Special Instructions to Applicant
Additional Information

Posting Supplemental Questions

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Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Interest
Optional Documents